Beginners Guide to Using Email

Updated: 30th September 2016


Email is still the main application on the Internet, and almost everyone uses it; both privately, and for business.

It is so incredibly popular that almost everyone is assumed to be proficient in its use.

But every day some one will be creating a new email account day and composing and sending an email for the very first time.

For beginners there is a lot to learn, and the aim of this site is to provide tutorials, and practical step by step instructions to help you use it confidently and securely.

Getting Started -Getting an Email Account

To use email you will need an email account.

For personal email most people will choose a free email account from one of the big three email providers- Yahoo, Gmail or

If you don’t already have an account then see how to choose an Email Provider and create a free email address/account for details.

However if you are using email for a Small businesses then you should invest in their own domain name, and use that along with an email hosting service. See Small Business email guide .

Accessing Your Email

To access your email, send and receive emails you will need an email client.

There are three popular email client types.They are:

  • Desktop (Outlook Express,or windows live Mail)
  • Smart phone based clients called Apps. -See Mobile Email
  • Web Based clients – Your Browser e.g. Google Chrome, Firefox, Internet explorer.

A desktop and or smart phone based email client needs to be installed, setup and configured on the computer or smart phone that you are using.

Webmail Clients don’t need to be configured, and work on any computer or mobile phone

Webmail Clients are ideal for beginners, and for people who travel, because to connect to your email by just typing the web address of your email provider into your web browser.

See Choosing an Email Client for more details.

Most email providers will allow you to access your email using all of the above client types, and accessing email using multiple email clients is normal.

Using Yahoo Mail

Yahoo mail is perhaps the most popular free email provider and is the one I started using many years ago.

The main emphasis of this site is on how to setup and use Yahoo Mail.

Most people will access it using he web browser Client and you will find a collection of Yahoo mail tutorials here.

You can also access your Yahoo mail on your Android smart phone or tablet which is the preferred method when travelling.- See Yahoo Mobile

Personally I prefer a desktop client for my email and I currently use Windows Live mail.

Using Google Gmail

Gmail is the second most popular email service for visitors of this site.

If you are a Gmail user or considering using Gmail then see the Gmail overview and tutorials page.

Using is the replacement to Microsoft hotmail and offers a very simple easy to use web interface. It isn’t as feature rich as Gmail but offers more features than Yahoo mail.

I find it a good choice for beginners and experienced users. Here is an overview and a collection of tutorials.

Moving Email

Moving email either between computers or email providers is a very common process. If you need to do this then you might find these tutorials of use:

Popular Tutorials


The Email FAQs has a collection of common questions and answers to help you with your email problems.

If you have a question then just ask and I will do my best to help.

Why not test your email knowledge with the email basics quiz.

Best Regards






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