IncrediMail Tips

 

A selection of quick tips and tricks to enable you to get the best use of IncrediMail.

 

Featured Tip  -  

Changing font Size

If you're having difficulty reading a message because the font is too small then simply click view>text size and increase it as shown below:

Incredimail-change-font-size

 

A complete list of  keyboard shortcuts is available on IncrediMail help.

Send and Receive new Mail

Keyboard shortcut: Type F5

Create a New Message

Keyboard shortcut: Type Ctrl+N

Turn Message Preview on and off

Keyboard shortcut: Type Ctrl+2

Enable/disable contacts pane being displayed

Keyboard shortcut: Type Ctrl+2

Quickly Dismissing the notifier.

Keyboard shortcut: Type Ctrl+F9.

Reply to message

Keyboard shortcut: Type Ctrl+R.

Forward a message

Keyboard shortcut: Type Ctrl+F.

quick refresh of message and news headers

Keyboard shortcut: Type F5

Find message.

Keyboard shortcut: Type Ctrl+Shift+ F

Delete a Message.

Keyboard shortcut: Type Ctrl+D

Quickly viewing your Inbox.

Keyboard shortcut: Type Ctrl +shift+ I.

A complete list of  keyboard shortcuts is available on IncrediMail help.

 

Sending a Web page Link.

Instead of sending a whole page to someone through email you can just send a link. The recipient then just needs to click the link and he page will be displayed in his default web browser.

In Internet Explorer  click the Mail icon button from the toolbar and select send link.
 

Sending the Entire Web Page Contents

Instead of sending a link to someone through email you can send the whole page? Doing this will send the entire web page to the recipient. The web page could be large and in addition the users email client may have HTML disabled or not supported and hence the send link method is preferred.

In Internet Explorer  click the Mail icon button from the toolbar and select send page.

 

To print e-mail messages

  1. Open the folder to view its contents.

  2. Then click on the message that you want to print.

  3. Press Ctrl-P, or click the print icon or right click and select print to print that message.

To print e-mail messages with Backgrounds

By default Incredimail doesn't print the message backgrounds. To enable this option :

  1. Go to Tools>options>advanced

  2. Under message field tick the box to enable print message background
     

Marking a message as Read.

To mark a message as read, press Ctrl + Q

Saving the background of a message as stationary.

If you received an email message that has a background (picture and sound)  you like, you can easily make it your stationary. To do this:

  • Open the message and from the File menu.

  • Click Add to style Box.

Adding a Contact Quickly to the Address Book

If you receive an email from some and want to quickly add them as a contact to your address book.

  1. In the message view main window (their is no need to open the message) right click the message and select add sender to address book. A contact window will open allowing you to modify the contact properties, click ok when done.

or

If you have opened the message

Place the cursor over the name in the from field (top of message above  date) and right click and select add to contacts. A contact window will open allowing you to modify the contact properties, click ok when done.

Configure when IncrediMail Checks for new Mail.

You can change when Incredimail automatically check for new mail. Open the Tools menu.

  • Click Tools
  • Click Options.
  • Click the General tab

  • Under send/receive messages, check the "Check for new messages every" box, and then select your time interval.
    Click OK .

To move or copy a message to another folder

In the message list, select the message you want to move or copy.
Right click and select either Move to Folder or Copy to Folder, and then select the destination folder.

Additional Tips:

  • You can move multiple messages by using the shift and/or Ctrl key .

  • you can use message rules to move messages automatically.

  • You can use the find function to find a message or group of messages and then copy or move.

Adding Attachments

Simply drag the fie you want to attach over the email message and it will automatically be attached

To view or save  file attachments


When a message has a file attached to it, a paper clip is displayed next to it in the message list.

In the preview pane, click the paper clip icon in the message header, and then click the file name select or select Save Attachments. (strongly recommended) .
-or-

At the top of the message window in the message header- either right click the file attachment icon to save the attachment (strongly recommended) or double-click it to open the file attachment.

Leave a copy of a message on the server

If you access your email mailbox using multiple clients you need to ensure that the clients don't remove the email message from the server.  This is the default configuration for POP3 email. To get IncrediMail to leave a copy of the message on the server then:

  1. Go to tools>accounts

  2. Select the email account from the list and click properties.

  3. Click the advanced tab.

  4. Under delivery tick the box leave a copy of the message on server.

  5. You may want to optionally clear out old messages by enabling the remove messages after x days box and setting the number of days.

Random Notifier

Are You bored with the same old notifier. Why not have a different one each time.

  • Right click the Incredimail icon in system tray.

  • Select Select Notifier.

  • Tick the box use Random Notifier.

You download more notifiers including some new summer ones from Incredimail. Or Click the get notifiers button next to use Random Notifier tick box in select notifier dialog box (above).

 

IncrediMail Tray Icon

The IncrediMail Icon in the system tray (bottom right of desktop) allows you to do many task without even opening IncrediMail. Just right click the icon and you will get a menu with options like select notifier, check email.

Not only that it allows provides valuable status information and yo will see it change to this: When it is sending/receiving email and to this when you have email.

If you roll you mouse over the icon then a status popup appears offering status of your messages.

Send and Receive from single account

If you have multiple email accounts configured you may only want to check email from one of them. Easy select tools>send and receive and then click the account to use.

 

Requesting Read Receipts

If you need to know that a message has been received  then you can configure IncrediMail to request notification. This can be configured for individual messages or for all messages.

To request a receipt for individual messages

With the new message window open:
1.Click message menu.
2.click Request Read Receipt


To request a receipt for all messages

  1. Tools menu
  2. Click options
  3. Click the Receipts tab
  4.  Select Request Read Receipt for all sent Messages
Address Auto Complete

If like me you don't like typing then why not get IncrediMail to do it for you. To turn it on

  1. Click Tools menu
  2. Click Options.
  3. Select the Compose Tab
  4. Select Automatically Complete email contacts.
  5. If you also want to see the email address as well as the name then select the Show email address in Auto Complete option

The next time you start typing in an email address IncrediMail will try to complete the address for you by searching your address book for a match and display a list under the address bar.

Quickly sort message by date, sender etc

If you look at the column headers in the message window you will see something like the screenshot below:

organise incredimail message columns

To change the columns displayed in the message list

  1. On the View menu, click Columns.

  2. To add/remove a column, click or clear the check box next to the column name.

  3. To change the order in which columns appear, select a column name, and then click Move Up or Move Down.

Send email using Incredimail to someone in the windows Address book.

Incredimail doesn't use the Windows address book but it you make Incredimail the default email client you can send email using IncrediMail to contacts in the windows address book.

  1. Make Incredimail the default email client. It usually prompts on start if it isn't but you can do it within IncrediMail by select tools>options and on the General tab click the make default button.
  2. Open the Windows address Book start>programs>accessories>address book
  3. Right click the contact that you want to send an email to and select action>send email .

    Incredimail contacts/addresses 4
  4. Incredimail will open with a compose message window with the to field containing the address of the contact.

 

 

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IncrediMail Tips