Outlook Express Signatures

Outlook Express signatures are repetitive messages that are added to the bottom of your emails.  Signatures can be simple text signatures or HTML signatures containing graphics.

 They are normally used to add repetitive content like disclaimer messages, business contact information like fax and telephone numbers etc to each or selected email messages.

Although you can  have more than one signature file, only one can be used at a time. They should not be confused with digital signatures that are used to electronically identify the sender of a message. To create and use signature files proceed as follows.

1. Go to "Tools>Options".

2. Click The Signature Tab.

3.Click New next to the Signature box. Text appears in the Signature box and "signature#1" is highlighted. Click rename and name it something more meaningful. Here I have renamed it to business signature.

Screenshot 1: Showing Signature Page

4. Enter the you want in the edit signature text box. (See screenshot 1 Above)

5. If you want to attach this signature to all outgoing messages then check the "add signature to outgoing all messages"  check box. (shown checked in screenshot 1 above).

6. Click ok to finish.

7. When you create a new message the signature file will automatically be added to the message as shown below in screenshot 2.

Screenshot 2: Showing new message with signature added

Options to consider

 1. The advanced button visible in screenshot 1 can be used to add the signature to multiple email accounts if you have more than one email account configured.

2. The file option shown in screenshot 1 can be used to add text or HTML content from an existing file as the signature. If you want to add signatures containing images then you need to use this option.

2. You may not wish to include the signature file in all messages in which case you can add in to individual messages by using the insert option on the new message as shown below in screenshot 3

Screenshot 3: Adding a signature to an individual message
 

Tip:

To quickly add a signature to a email message with the message open type crtl+shift+S.

Related articles and resources:

• Creating and Using Signatures In Outlook Express