Sending Email to Multiple Recipients

It is quite common when sending email to want to send it to more than one person.

To send an email to more than one recipient/email address at the same time you can either add the recipients to a mail group (distribution list) and send the email to the group or select all the required recipients individually.

When sending you will have an option of sending directly to or using the cc (carbon copy) or bcc (blind carbon copy).

Below is a screen shot taken in Outlook Express but most other clients are very similar.

If you are sending to a confidential list/group, and/or a very large group, then you always send using the bcc line. (see email bcc for more details).

Email addresses on the bcc line aren't visible to any of the recipients; which keeps them confidential.

Use the to or cc line for multiple recipients only when you want the email recipients to know who else has received the message.

Whether you use the to or cc is a matter of email etiquette. The to line is used when you want the recipient to read the message and maybe take some action, the cc line is intended to be used so as to inform only.

If you select individual recipients then you will see the email addresses separated by a semi-colon.

 When sending to an email group the individual addresses are substituted before the email is sent and so you should put the group on the appropriate line (to,cc,bbc).

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