Transfer IncrediMail Address Book/contacts

Transfer IncrediMail Address Book/ Contacts

One task that you may need to do is to transfer your IncrediMail address book either between computers or to other email clients like Outlook Express, Firebird, Eudora. To do this you need to first export your address book in a format that is readable in the other client.

To create a copy of your contacts/addresses so that you can transfer it either to another program or system:

In the IncrediMail main window, click File>Export and select Contacts.

The 'Save As' dialog opens. Click Save to save the 'IncrediMail Exported Contacts (csv format)' file to a suitable location

Restoring/Importing the IncrediMail Address Book

To retrieve your IncrediMail Address Book, either in a new or in an existing IncrediMail installation proceed as follows:

In the IncrediMail main window, click File>Import and select Contacts.

The Import Contacts dialog opens. This will allow you not only to import a csv file but also to import directly from several email clients like outlook express, Eudora etc. Select the 'IncrediMail Exported Contacts (csv format)' and click Next.

Click Select File and browse to the location of your 'IncrediMail Exported Contacts' CSV file and click Open.

Your Address Book will be imported.

Transfer from a None Supported System

Provided the foreign system is capable of generating a csv file then you can import it into IncrediMail but you may need to edit the csv file first.

The csv file consists of two parts

Header- There is only one line for the header which contains the field names like Display name. email address etc

Data - This is the list of addresses, names etc for the contact there is one line for each contact.

First name,Middle name,Second name,Display name,E-Mail,Title,Comment,Favorite,Home phone,Home street address,Home city,Home state province,Home zip code,Home country region,Home fax,Mobile phone,Home web page,Business Phone,Company,Business city address,Business state province,Business street address,Business zip code,Business country region,Job title,Business fax,Pager,Business web page
zippy,,smith,zippy smith,zipzones1@aol.com,Mr,,1,,,,,,,,,,,,,,,,,,

I've highlighted the data portion (there would be many entries here). Notice how the data matched the header here is the matching:

First name= zippy

Middle name = blank so get a comma in the data field

second name= smith

display name = zippy smith

E-mail=zipzones1@aol.com

Tile=Mr

Now the rules are that each data entry is separated by a comma except if the entry is blank in which case a single comma is used to denote a blank entry.

So to import a foreign csv file

use Incredimail export to export the IncrediMail contacts.

Edit the exported file so that you have single data entry like the one shown above. This is effectively your template.

Paste the contents of the foreign csv file underneath . If the foreign csv file has an header delete it.

Now rearrange the data from the imported csv file so it matches the header. Any unused fields should have commas. This can be time consuming using a spreadsheet program like Excel makes it much easier.

It should now import.