How to Create Your Own Email Address


Updated: 18th March 2017

Today having an email address is essential.

But where do you get an email address ? and how do you create one?

For personal email most people will choose to create a free account and email address using the free email services of  Yahoo Mail, Hotmail (outlook.com), Google or an ISP.

These email providers provide excellent email services that can be accessed using a web browser,mobile App and desktop email client.

However, If you need to create a new email address for a  business then the free email providers aren’t the best choice and you need to look at getting  your own  domain name.

Email Accounts, Addresses and Mailboxes

Many people that are new to email seem to have difficulty understanding the difference between email accounts, mailboxes, and email addresses, and how they are related to each other.

Here is a quick Diagram that shows how they are related.

email-mailbox-acount-address

An email account is a username/password combination that gives you access to a mailbox where your email is stored.

Choosing an Email Provider

create-email-address-infographic

Click to Enlarge

The three main free email providers are:

  • Yahoo Mail
  • Google Gmail
  • Outlook.com (hotmail)

Although they all offer good reliable free email services they do differ in features and ease of use.

The perfect choice for a frequent email user is not necessary the best choice for a casual email user.

All of the email providers provide

  • A web based interface
  • Access via POP3 and IMAP4.
  • Mobile Apps for Android,IOS and Windows
  • Generous storage.
  • An email Address.

If you will be accessing the email using web mail (web browser) then for infrequent email users a simple web interface is preferred.

Both Yahoo mail and outlook.com offer very clear and simple web interfaces and are a good choice for beginners.

Google Gmail provides a much more feature rich interface, and  is for power Email users. It offers a very powerful and feature rich Webmail client.

If you are interested in the features of each then see the
Wiki comparison
and Webmail war: Gmail vs. Outlook.com vs. Yahoo Mail.

Here is a quick comparison chart I created:

email-provides-quick-compare

ISP Email Accounts and Addresses

Almost all ISPs (Internet Services providers) provide email services as part of the Internet connection package.

In the early days of the Internet most people used the email  facilities provided by the ISP (e.g. AOL-America online).

The main problem with ISP email is what happens if you decide to change ISPs?

In this case you will be forced to change your email address. It is for this reason that I don’t recommend using ISP email addresses.

Advertisement free Email

The main disadvantage of free email accounts is that they contain ads.

If you don’t like the adverts in your email then Yahoo! Mail Plus and ad free Outlook.com offer low cost and ad free email.

Also the email accounts don’t expire (provided you continue to pay for them).

Google’s paid option is focused more on small business, as it only works with your own domain name.

How Create an Email Address Example- Using Yahoo Mail

To illustrate we will look at creating a new Yahoo account and email address

First go to mail.Yahoo.com.

If you are outside the USA you will automatically be redirected to a local Yahoo site.

You should find a link to create a new account next to the sign in button.

Click New here and at the bottom of the login form is a create New
Account button.

When you click the button you are presented with a form that you need to complete. There are a couple of important aspects to the form:

  1. It asks for your date of birth – I don’t give my exact DOB because of security concerns. If you don’t want to give yours then use a memorable date, and stay in the approximate year/month to your real one.
  2. I also don’t give my exact postcode but again it is near.
  3. Try to use a second email address if you have one, or use a spouses email as the alternative email. This is important for recovering from a lost password or hacked account.
  4. You will get a confirmation form with all the details that you have entered make sure you print it and store in safely you may need it at a later date if you have problems with your account.
  5. The email address and Yahoo id are the same below are some guidelines on selection

 Email Addresses Guidelines

You can have the standard Yahoo.com or use country specific yahoo domains like yahoo.co.uk and yahoo.de (Germany).

When you sign up for the yahoo account you can select the domain name.

However all of the addresses belong to Yahoo as they use a Yahoo domain name. The format is:

email-address@Yahoodomain

example

anonymous@yahoo.com

The problem with these addresses is that it is very difficult obtaining a sensible address that doesn’t contain numbers Like:

anonymous1231@yahoo.com

This video illustrates the problem faced by many.

Naming Tips

You can try prefixing or post fixing words/numbers to your preferred email address, but don’t use anything silly, and that you would be embarrassed with if you had to give your address to someone.

Example:

If your preferred name is joecope@yahoo.com, but this is already taken. Then you could try to post fix the name with

  • Your date of birth e.g. joecope1960@Yahoo.com
  • a meaningful word like mail e.g. joecopemail@yahoo.com

You can also separate names with a full stop so try joe.cope@yahoo .com and if you have a middle initial then you could try.

joewcope@ or joe.w.cope@

 Case Sensitivity of Email Addresses

The domain name part of an email address e.g. Yahoo.com is not case sensitive- so

Yahoo.Com is the same as yahoo.com

The local part (before the @ sign) is case sensitive so

stevemail@yahoo.com is not the same as SteveMail@yahoo.com

However most email systems choose not to use case sensitive local parts, and so generally stevemail@yahoo.com  would be the same as SteveMail@yahoo.com

Personal Email Addresses

If you don’t like the idea of using a domain name from an email provider like Yahoo you can  create your own personalized email address.

To do that you will need to register your own domain name and get email hosting. -See setting up email on your own domain name

You can expect to pay around  $10 per year for a domain name and around $2 per month for the hosting.

The advantage of having your own domain name is that you can keep it for life, and don’t ever need to worry about changing email addresses.

Depending of your choice of domain name it can also be shared.

I.e. choose myfamilyname.com instead of myname.com

The setup process is basically  the same as for business email See Setting up email on your own domain name.

Problems with Creating a Free Email Account/Address

There are several problems with free email accounts/addresses:

  • The email address doesn’t belong to you.
  • The email account/address will expire if you don’t use it!
  • The domain name is that of your email provider e.g.Yahoo.com
  • You will normally have to tolerate ads in the email, which can be annoying.
  • The provider can change terms and conditions at any time.
  • You usually have a very long and hard to remember name i.e.
    steve1007@domainname

Advantages of Free Email Accounts

  • They all support web based access which means you can access your email from anywhere.
  • They are free!
  • You can discard them when you don’t want them.

Creating Your Own Email Domain

For business email users then having a professional business email address means having your own email domain name.

This means that instead of having an address of

me1234@gmail.com

you have an address of:

me@mybusinessname.com

Getting your own domain name is easy and low cost and is not restricted to businesses as domain names can be purchased by individuals as well as businesses. See Small Business Email.

Common Questions and Answers

Q- Can I move to another provider it I am not happy, and what happens to my old email address.

A- Yes you can move but you will need to take steps to transfer your email messages, and contacts to the new provider. You will lose the old email address.

QCan I create more than one email address?

A- Yes Yahoo Mail allows you to create an extra email address on a single account.

Q- Can I get my own domain name if I don’t have a business?

A- Yes. Domain names like .com can be registered by anyone

Q- I created my own email address but I don’t think it is suitable can I change it?

A- Yes there are several ways of moving to a new email address.As an example take a look at How to Change Your Yahoo Email Address.

Related tutorials and resources:

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