Accessing Gmail Using a POP3 or IMAP4 Client

gmail-logoYou can access your Gmail account using a standard POP3/IMAP client like outlook express or windows live mail.

In this article we will go through the setup using outlook express but Windows live mail setup is almost identical. Other clients will also have a similar set up.



Setting up Outlook Express/LIve mail for Gmail is very similar to setting up Outlook Express to access other Email accounts.

However you need to pay attention to the POP3 and SMTP server configurations,as they use Secure socket layer (SSL) or TLS encryption which requires that you configure different port numbers.

You also need to configure SMTP authentication.

Before you can access your Google Gmail mailbox from standard POP3 or IMAP4 client you need to enable your Gmail mailbox for POP3 and IMAP4 support.

First you need to:

  1. Log in to your Gmail account.
  2. Click ‘Settings’ at the top of any Gmail page.
  3. Click ‘Forwarding and POP/IMAP’ in the ‘Mail Settings’ box.
  4. Enable the POP radio button.

 

You can then choose to delete the message from the email server or keep it.

If the email is being accessed by multiple devices then you normally leave a copy on the server as shown above.

For IMAP4

  1. Click the enable IMAP4 radio button in the IMAP4 access box (screen shot below).

 

Note: Don’t forget to save the changes or they wont take effect!!

Client Setup -Outlook Express

  1. First Enable/configure your Gmail account for POP3/IMAP4
    (above) if you haven’t already done so
  2. Open Outlook Express.
  3. Click the Tools menu, and select Accounts
  4. Click add and select mail. The Internet connection wizard opens.
  5. Enter your display name ( how you would like to be known) and click next.
  6. Enter your full Gmail email address (username@gmail.com) in the email address field.outlook-express-gmail-setup-email-addressand click Next.
  7. Enter pop.gmail.com in the Incoming mail (POP3) server field. Enter smtp.gmail.com in the Outgoing mail (SMTP) server field.outlook-express-gmail-setup-servers
  8. or Enter imap.gmail.com in the Incoming mail (Imap4) server field. Enter smtp.gmail.com in the Outgoing mail (SMTP) server field.
  9. Click Next.
  10. Enter your Gmail username (including ‘@gmail.com’) in the Account name field. This is the account name you use to logon to Google mail. Enter your Gmail password in the Password field:outlook-express-gmail-setup-logon-accountand click Next.
  11. Click ‘Finish.’
  12. Highlight pop.gmail.com under Account, and click Properties.Click the Advanced tab.
  13. Check the box next to ‘This server requires a secure connection (SSL)‘ under Outgoing Mail (SMTP).
  14. Enter 465 in the ‘Outgoing mail (SMTP): field.
  15. Check the box next to ‘This server requires a secure connection (SSL)‘ under ‘Incoming mail (POP3).The port should change to 995, if not change it.
  16. outlook-express-gmail-setup-advanced-settings
  17. or Check the box next to ‘This server requires a secure connection (SSL)‘ under ‘Incoming mail (IMAP4).The port should change to 993, if not change it.)
  18. Click the Servers tab, and check the box next to My server requires authentication.outlook-express-gmail-setup-smtp-authentication
  19. Check that Use same settings as incoming server radio button
    is enabled

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