Leaving Email on the Internet

Most email users move their email from the email server and store it locally on their PC.

However, leaving the email on the email server has several advantages:

• You can access it using multiple clients from multiple locations.

• If you decide to change email clients then you don't need to extract email from your local mailbox.

• You don't need to worry about backing up your email as there is always a copy on the email server (may be awkward to get at).

• If you have a complete disaster and need to re-install your PC you can still get your old email.

With so many advantages you may be wondering why most people don't do it? The simple answer is that most people are unaware that they can, and Email providers, up until recently, didn't encourage them to do it.

Google Gmail has changed that! Google Gmail now offers users 2GB of email space. This is /was massive in comparison to what other providers normally provided (approx 25-100MB). The result is, that with such massive storage space you shouldn't run out of space, and hence, you wont need to delete/archive old email.

Other email providers have followed suit, and mailbox storage limits have dramatically increased. Therefore it is feasible to leave the email on the email server, (Internet) and never worry about deleting it.

Accessing with POP3 Email Clients

POP3 Email Clients (by default) delete email from the email server, after first downloading it to the client machine. This means that when you have finished only one copy of the message remains, and it is stored on your local PC.

You can change this default behaviour, and leave a copy of the message on the email server. This means that you now have two copies of the message. One stored in your mailbox on the email server, and one stored in your local mailbox on your PC.

Both Outlook Express and Incredimail can be configured to do this. The setting is on the advance tab of the account properties under delivery.

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Related articles:

• Mailboxes and Mailbox Locations
• Access Email From Another Location
• Web based Email
• Access  POP3 Email/Multiple Accounts Using Yahoo Webmail