Adding Email Signatures to Outlook Express

Outlook Express signatures are repetitive messages, like disclaimer messages, business contact information,etc. that are added  to the bottom of your emails.

Signatures can be simple text signatures or HTML signatures containing images,logos,links etc.

They can be added automatically to all sent messages or manually to individual messages.

You can  have more than one signature file,but  only one can be used at a time.

Email signatures should not be confused with digital signatures that are used to electronically identify the sender of a message.

To create and use a signature proceed as follows.

1. Go to
“Tools>Options”
.

2. Click The
Signature
Tab.

3.Click New next to the Signature box. Text appears in the Signature box and “signature#1” is highlighted. Click rename and name it something more meaningful. Here I have renamed it to business signature.

Screenshot 1: Showing Signature Page


creating outlook express signature files
 

4. Enter the text you want in the edit signature text box. (See screenshot 1 Above)

5. If you want to attach this signature to all outgoing messages then check the “add signature to outgoing all messages”  check box. (shown checked in screenshot 1
above).

6. Click ok to finish.

7. When you create a new message the signature file will automatically be added to the message as shown below in screenshot 2.

Screenshot 2: Showing new message with signature added


sending using a signature file

Options to consider

 1. The advanced button visible in screenshot 1 can be used to add the signature to multiple email accounts if you have more than one email account configured.

2. The file option shown in screenshot 1 can be used to add text or HTML content from an existing file as the signature.

If you want to add signatures containing images,logos,links etc.  then you need to use this option.

3.  You may not wish to include the signature file in all messages in which case you can add in to individual messages by using the insert option on the new message as shown below in screenshot 3

Screenshot 3: Adding a signature to an individual message


choose-signature
 Note: If you have multiple signatures you can choose which one to add.

Tip:To quickly add a signature to a email message with the message open type

crtl+shift+S.

Creating an HTML Signature File

You can use an HTML signature file to create signatures containing

  • images/pictures e.g your logo
  • links
  • social media icons and links
  • etc

If you have a web page editor like FrontPage them you can use that to create file. In this example we will code the HTML ourselves and create it using notepad.

I am going to create a simple file that will include a picture and my name and telephone number.

signature-file-contents

When you have finished save the file as signature1.htm (here I’ve saved it to c:\signatures\signature1.htm.

Note: It is important that the files has a .htm or .html file extension

Now

  1. Open up Outlook Express
  2. Go to “Tools>Options”
  3. Click The Signature Tab.
  4. Click new to create a new signature
  5. In the edit section select file radio button and browse to locate the
    signature file and then click ok. (see below).
  6. Enable the add signature to all outgoing messages to have the signature add automatically to each message.
  7. I enable the Don’t add signature to replies and forwards.

outlook-express-signature-add

 

When you create a new message you will see the signature at the bottom of  your email.

outlook-express-email-signature-message

Note: If you use HTML signatures then you must send the mail as HTML and  the recipient must support html email to see it.

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