This is a beginners tutorial that covers the basics of composing and sending an email using the Yahoo Mail web browser client.
You will Learn:
- How to compose and send an email
- How to address an email, including sending to multiple addresses.
- How to to send using the cc and bcc fields correctly
- How to send HTML or plain text email
- How to send email with an attachment and attachment limits.
Sending an Email -Steps
1. Login to Yahoo mail. You should see a compose button underneath the main menu bar.
Click the compose button, and a new message form screen appears.
The message form consists of an address field, subject field and message body as shown below:
A few things you should notice about the message form
- There is scroll bar next to the from address field. This
allows you to choose the sender address as it is possible to
have multiple email addresses/accounts associated with a Yahoo account. The default email address appears (this can be set as part of mail settings).
- The cc and bcc lines are not shown by default, but you can turn them on by clicking the cc links to the right of the to line (very faint). Once you click the cc link you will see an option to show the Bcc line
You can type email addresses into the to, cc or bcc lines manually with addresses separated by a comma, or use the contact list by clicking the blue to,cc or bcc links on the left.
There is maximum limit of around 100 recipients per email message and applies even if you use a Contact List.
You should notice that as you type Yahoo will suggest email addresses from your contacts and also from email addresses that you have previously sent email to.
You should enter a message subject in the subject field. If don’t you will get a warning when you try to send the email.
Even though you can send an email without a message subject it isn’t good email etiquette and it may get blocked by spam filters.
Here is a quick video that shows how it is done:
If you look at the bottom of the message form you can see a paper clip which you use to add attachments. See Beginners guide to Sending and Receiving Email attachments
The total message size including attachments is limited to 25MB, but you should note that although Yahoo allows this size of message, it may be blocked by other carriers.
You can also add basic HTML styles (bullets, links etc.using the menu at the bottom.
On the far right of the menu are two arrows pointing to the left.
If you click on this the email reverts to plain text and the HTML formatting menu disappears.
You can change the text size of the sent message by clicking on the text icon.
Tip -Hover your mouse above the menu bar icons to see what they all do
Click send when ready, and the email will be sent.
If there is some form of error in the message e.g. no recipient then you will get an error message, and the option to edit the message.
Sent messages are usually stored in the sent folder (this is an option in settings)
If you don’t want to send the email straight away click way from the message, by clicking the inbox icon (for example), and the message will automatically be stored as a draft message or use the keyboard short cut CTRL+S.
You can locate the email in the drafts folder at a later date, edit it and then send it.
It is recommended that you always use this field when sending messages to confidential mailing lists
Lists: A list is a group of email addresses.They are useful when you frequently need to send email to many people at once. When you send an email to a mailing list the system will automatically send the email to each member of the list .
If you want to keep your list membership private then send to the list using the Bcc field.
See Using The to,cc and Bcc fields – by Example for more details
Changing The Sender Name on Sent Email
When a recipient receives your email the name that they see in the from field of the received message is the name you configured as the sender name.
If no sender name is configured they will see your email address as the sender.
You can change this name in Settings>accounts>Primary Yahoo and edit the Your Name field.
Note 1: This only works for the Primary email Address. You cannot add a sender name to an extra add-on address or alias.
Note 2: It is applicable for email sent via the browser client and should also work for the Yahoo mobile App (see below).
The sender name setting is client dependent so it is important that you make sure it is the same on each client, that you will be using with your Yahoo mail account.
In the browser client it is set as detailed above.
If you use Windows Live Mail or other desktop clients it is part of the IMAP4/POP3 account settings:
If you use the Yahoo mobile App then it should use the same name as the Browser sender name, but it doesn’t appear to detect name changes.
Send HTML or Plain Text Email?
By default Yahoo mail will send HTML emails. Using HTML email means that you can add links in your email, use different colours and other effects.
To change between HTML and Plain Text email an individual message click on the left pointing double arrows at the bottom of the compose window.
You should notice that the formatting tool bar disappears.
You can switch back by clicking on the right pointing double arrows.
Note: There doesn’t appear to be a way of setting plain text as the default mode.
How to Send Email From A Different Address
You can add a send only email address to Yahoo that lets you send email from an alternative email address.
The alternative email address must be one that you have access to as the setup requires that you verify the address.
Go to Settings>Accounts
When you compose a new email you will need to select the Address using the from field.
Adding A Signature to Yahoo Mail
Email signatures are repetitive messages that are added to the bottom of your emails.
Signatures can be simple text signatures or HTML signatures containing graphics and even sound, depending on the email client.
To add a signature to all emails that you send from the Yahoo Mail web client then, Go to Settings (mouse over the gear icon)
Select the primary email account by clicking it.
Click the Append a signature to the emails you send checkbox ,and add your signature text in the text box below it.
When you compose a new email you will see the signature in the new message.
Sending Email to Multiple Contacts
To send email to multiple contacts/recipients you can add them manually one by one or you can use a contact list.
Using a Contact list is much quicker and easier if you send email regularly to a group of contacts.
You select the contact list just like a normal contact.
When sending to a contact list the list is expanded to the individual addresses before sending.
If you want to send email to All contacts then you can create an ALL Contacts list or select the contacts individually.
There is no default ALL contacts Lists
Sending Secure (Encrypted) Email
Yahoo are currently working on a browser extension that will let you send encrypted email.
However if you want to send encrypted email in the mean time you will need to use an external encryption services.
The email encryption article has more details on the pros and cons of encryption.
Common Questions and Answers
Q.How do I change Sender name? and Why is the Sender name different?
A- See Above and See this Yahoo help article
Q – I appear to have have two sent items folders. Why is that?
A – If you access your account using an IMAP4 client then it will create new folders including a new sent items folder.
Q– Email I send from my desktop client doesn’t appear in the sent folder?
A- – This relates to 2 above. Look for a sent items folder under folders.
Q. How can I request a read receipt?–
A- The Yahoo web based client doesn’t let you request a read receipt but if you are using Yahoo mail with a desktop client like Windows Live Mail then you can request a read receipt -See understanding Understanding read receipts and Setting up Windows live mail with Yahoo
Q What is the Attachment Limit? –
A- Yahoo limits total Attachment size to 25 MB. You can use Dropbox to send larger attachments
Q- Is Yahoo Email Secure?
A- Yahoo uses an encrypted connection for your browser which protects you when logging in to yahoo, and reading and composing emails. However when you send an email that email is not encrypted. See understanding email encryption.
Q- I’ve sent an email to someone by mistake can I get it back?
A- No- once you have sent it you cannot recall it.
Q –Can You add an image to the signature.
Q –Can You add a link to the signature.
A- Yes See example above.
Q- What if I use a desktop client like Windows live mail as well as the web based client?
A- You will need to configure a signature in the desktop client
Q- What if I use the Yahoo mobile App on Android or IOS as well as the web based client?
A- You will need to configure a signature in the App as well.
Q- I want to send to multiple recipients without them knowing. How do I do it?
A- Add the recipients to the bcc field.
- Creating a New Yahoo Email Account – How to create an new Yahoo email account.
- Read and Reply to Email- Yahoo Mail – -Understand the difference between reply and reply all and how to forward email to another recipient.
- Managing Yahoo Mail Contacts – How to add contacts to yahoo mail via several methods and how to delete them and restore ones you deleted by mistake.
- Organising Email in Your Yahoo Inbox– How to use simple organisation features like views, starred,conversations,folder etc. to manage you email in your Yahoo inbox.
- Send Folder by Email – How to send a folder using email