Adding Email Signatures to Windows Live Mail

email-signature Email signatures are repetitive messages, like disclaimer messages, business contact information,etc. that are added to the bottom of your emails.

Windows Live Mail (WLM) lets you add simple text signatures or HTML signatures containing images, logos, links etc to your emails.



Email signatures can be added automatically to all of the messages that you send, or manually to individual messages.

You can have more than one signature file but only one can be used at a time.

Email signatures should not be confused with digital signatures that are used to electronically identify the sender of a message.

To create and use a signature in Windows Live Mail proceed as follows:

1. Click the main menu tab at the top left hand corner (step 1)and it reveals a drop down menu. Click on options (step 2) and select Mail. (step 3)

wlm-mail-options-menu

The Options menu should open.

If you are familiar with outlook Express you should be very familiar with this screen.

wlm-options-menu

2. Click The  Signatures Tab.

3.Click New next to the Signature box. Text appears in the Signature box and “signature#1” is highlighted. Click rename and name it something more meaningful.

Here I have renamed it to business signature.

Screenshot 1: Showing Signature Page


wlm-signature
4. Enter the text you want in the edit signature text box. (See screenshot 1 Above)

5. If you want to attach this signature to all outgoing messages then check the “add signature to outgoing all messages” check box.  The don’t add to Replies and Forwards is enabled by default, and is recommended that you leave this setting as is.

6. Click OK to finish.

7. When you create a new message the signature  will automatically be added to the message as shown below in screenshot 2.

Screenshot 2: Showing new message with signature added


sending using a signature file

Options to consider

1. The advanced button visible in screenshot 1 can be used to add the signature to multiple email accounts if you have more than one email account configured.

wlm-advanced-signature

Note: the outlook account isn’t ticked and so gets the default signature (business)

2. The file option shown in screenshot 1 can be used to add text or HTML content from an existing file as the signature.

If you want to add signatures containing images,logos,links etc. then you need to use this option.

3. You may not wish to include the signature file in all messages, in which case, you can add it to individual messages by using the insert option on the new message as shown below in screen shot 3

Screenshot 3: Adding a signature to an individual message

wlm-insert-signature

Note: If you have multiple signatures you can choose which one to add.

Tip: To quickly add a signature to a email message.With the message open type

CTRL+SHIFT+S.

Creating and Using an HTML Signature File

You can use an HTML signature file to create signatures containing

  • images/pictures e.g your logo
  • links
  • social media icons and links
  • etc

If you have a web page editor like FrontPage then you can use that to create the file. In this example we will code the HTML ourselves and create it using notepad.

I am going to create a simple file that will include a picture and my name and telephone number.

signature-file-contents

When you have finished save the file as signature1.htm (here I’ve saved it to c:\signatures\signature1.htm.

Note: It is important that the files has a .htm or .html file extension

Now

  1. Open up Windows Live Mail
  2. Go to “Menu>Options>Mail”
  3. Click The Signature Tab.
  4. Click new to create a new signature
  5. In the edit section select file radio button and browse to locate the
    signature file and then click ok. (see below).
  6. Enable the add signature to all outgoing messages to have the signature add automatically to each message.
  7. I enable the Don’t add signature to replies and forwards.

wlm-html-signature

 

When you create a new message you will see the signature at the bottom of your email.

outlook-express-email-signature-message

Note: If you use HTML signatures then you must send the mail as HTML and the recipient must support html email to see it.

Common Questions

  1. Can I use animated signatures?Yes try using an animated gif  but this is not very professional.
  2. Can I include a link to my website in my signature? – Yes if you use an HTML signature.
  3. Can I use a text signature in and HTML formatted email.? – Yes

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